SOCIAL SECURITY NUMBER

The association may not register the CPR number of its members, but can easily register the date of birth. For managers and coaches, the CPR number can be processed when necessary in relation to tax legislation and when obtaining child certificates.

CHILD CERTIFICATES

Child certificates must be obtained for coaches and managers who deal with children and young people under the age of 15. The association can keep the documentation that a child certificate has been obtained as long as the person in question works for the association. This must be disclosed

towards the person concerned. Child certificates with annotations must be forwarded to the main organisations. The main organizations have published special guidance on processing child certificates, which can be found on DIF's and DGI's website. See more in this guide on how child certificates must be processed.

CONSENT

/tri club denmark does not need consent to process necessary information about members, managers and coaches. On the other hand, it may be necessary when it concerns information with a higher degree of protection, such as e.g. child certificates. It may also be necessary if the association wants to be allowed to process information after it would otherwise have been deleted.

THE SPORTS ACTIVITIES

/tri club denmark can process information about the members' participation in the sports activities, including exchanging the information with the organization responsible for the tournament or meeting - the regional association, the special association or other tournament officials. The association can also publish its own team lineups and can publish lists of participants in competitions that the association organizes itself.

The same principles apply to participants in open competitions, e.g. running, cycling, open water swimming, etc., including activities under Move for Life. When information is automatically exchanged between the association and other parts of the organisation, the association must inform the members about this in its privacy policy.

PHOTOS ON THE WEBSITE

Some images may be published on the /tri club denmark website, others may not. General situation pictures from the sports activities and from the association's social life can, as a rule, be freely posted on the website without consent. Even if the individual people can be recognised. However, if a situation picture can expose or offend a person, the publication requires consent. It can, for example, be the case with pictures from a club party where two people kiss each other.

ACCOUNTING APPENDIX

According to the Bookkeeping Act, /tri club Denmark must keep accounting documents for 5 years from the end of the financial year to which the document relates. This applies, for example, to salary voucher and voucher on paid cost reimbursement.

HEALTH INFORMATION

Health information is sensitive information. This applies, for example, to information that an athlete suffers from asthma or has a cruciate ligament injury. As a rule, /tri club denmark may only process such information with consent, and the information must be deleted immediately when it is no longer necessary. For coaches, relevant health information may be processed pursuant to the employment contract.

TRANSFER TO SPONSORS AND OTHER COMPANIES

/tri club denmark may not pass on member information to a private company that would like to market products to the association's members. Such disclosure will require the consent of the individual member. As a sports association, we also do not send marketing material on behalf of a company to members without each individual member having given their consent in advance. However, we will advertise products through newsletters, Facebook, YouTube, Twitter or in another way in electronic form, without consent.

DELETION OF INFORMATION

/tri club denmark may only store personal data as long as it is relevant, seen in relation to the original factual purpose of having the information. As the data controller, we therefore have the option on an ongoing basis to delete the information that no longer serves the original factual purpose. Information about membership of the association can be stored for administrative reasons for up to 1 year after termination of membership. General information about unpaid coaches and managers can similarly be stored for up to 1 year after the person in question has ceased to work. Relevant information about paid coaches for follow-up and the determination of any claims can always be saved for 5 years after resignation. However, information about sports participation and achievements as well as leadership positions in the association can always be saved as long as they have historical value. Own posts on e.g. The Facebook fan page, or internal pages, are not deleted. But you can delete these yourself when you unsubscribe from the club, or ask the club's administrators to do so. This applies to both own postings and replies to others.

CHILDREN AND TEENAGERS

In some cases, children and young people themselves, i.e. without parental consent, can provide information to a data controller. Typically, an association will therefore legally be able to process information from young people over the age of 15. /tri club denmark can, without parental involvement, pass on personal data about the children when it is necessary for the sake of the sport (to event organisers, tournament management, to equipment suppliers, etc.).

CHANGES TO TERMS AND POLICIES

We may update this privacy policy from time to time by posting a new version on our website. You should check this page occasionally to make sure you are happy with any changes.

YOUR RIGHTS
Having a login to the website is synonymous with being a club member (and having a login to the Club Module). Since we synchronize approx. 1st time per minute between our website and club module, to verify you as a paying member, you cannot be deleted on www.tri-club.dk. The club has the right to store and stores your data for three years from the date of cancellation for use, among other things. subsidy from the municipality.

In all cases, parts of your personal data are stored in accordance with Section 10, subsection of the Accounting Act. 1, for 5 years from the end of the financial year to which the material relates. They are then deleted.

THIRD PARTY WEBSITES
The website may contain links to other websites. We are not responsible for the policies or practices of third party websites regarding personal information.