The association "/tri club denmark" was founded on 16 July 2013 and is based in the municipality of Copenhagen. The association is affiliated to the Danish Triathlon Association under the Danish Sports Confederation (DIF) and is subject to its laws and regulations.
The purpose of the association is to practice triathlon and, based on the community and social life in the Club, to spread knowledge of this sport. It is also the association's purpose to develop the members' desire to get involved and take a share of responsibility in the association.
Anyone over the age of 15 can be admitted as an active member. The members are obliged to comply with the association's articles of association and live up to the association's objectives.
Registration must be done via www.tri-club.dk. For members under the age of 18, the registration form must be signed by a parent or guardian.
Cancellation takes place via www.tri-club.dk with one month's notice before the end of a subscription period.
In connection with termination, the member's financial balances with the association must be settled.
The quota, payment deadlines and method of collection are determined by the board.
Since Triathlon Denmark's General Assembly is usually held after /tri club denmarks, the board reserves the right to change the quota when a possible change in the membership fee is announced by Triathlon Denmark. If the membership fee and thus any price for the quota is changed, the change in price will take effect from the date determined by Triathlon Denmark.
The quota must be paid before the end of the due month.
§ 8 A member can be temporarily or permanently excluded (exclusion) if the person in question acts to the detriment of the association or the association's members.
This includes, among other things, that we in the club will not tolerate discrimination against the association's members or others when we act in a formal club context: including training, lectures or the like, as well as our electronic platforms. Be it discrimination based on sexual orientation and gender identity, ethnicity, political views, appearance or simply bullying.
In the event of a lack of membership commitment, which is payment of the quota, the member is automatically excluded from Klubmodul and thus from the club. The member will also be removed from Facebook groups if they do not wish to renew their subscription.
The general assembly is the association's highest authority in all club affairs. Ordinary general meeting is held once a year before the end of March.
A notice stating the agenda and the proposal received by the board must take place with four weeks' notice.
Proposals, including nominations as candidates for the board, which are to be considered at the ordinary general meeting must be submitted in writing to the board no later than two weeks before the holding of the general meeting.
If proposals have been received, these are forwarded to the members, together with the agenda and the audited accounts, so that these are in the hands of the members no later than one week before the general meeting.
All members of the association have access to the general meeting, as well as whoever the board may invite. All active members who are not in arrears of dues and who are over 18 have the right to vote. Voting can only be done in person. In case of disagreement, decisions are made by a simple majority of those present. In the event of a tie, the chairman's vote is decisive.
The agenda for the ordinary general meeting must include at least the following items:
1) Selection of conductor and referee
2) The board's report for the past year
3) Submission of annual report (incl. audited accounts) for the past year for approval
4) Presentation of the board's budget proposal for the coming year
5) Processing of received proposals
6) Election of board members
7) Election of deputies to the board
8) Selection of auditor
9) If necessary
The negotiations at the general meeting are led by a conductor who is elected by the general meeting and who must not be a member of the board. Decisions are made by simple majority. However, changes to the articles of association and the decision to dissolve the association require a qualified majority, cf. §§ 17 and 18. Voting must be done in writing if five members request it. In the case of personal choice, however, on request. A report is drawn up of the general meeting's decisions. The report is approved and signed by the conductor.
An extraordinary general meeting can be called at any time by the board of directors and must also be called when at least one-fifth of the association's voting members make a written request to the board stating the subject to be dealt with. The general meeting must be held no later than four weeks after receipt of the request. As far as requirements for the convening, management of the meeting, voting etc. are concerned, the same provisions apply as for the ordinary general meeting.
PCS. 1. The board can decide that a digital general meeting or extraordinary general meeting will only be held.
PCS. 2. The decision pursuant to subsection 1 can only be held if a physical general meeting cannot be held as a result of force majeure, including by order of the authorities.
PCS. 3. The board determines the detailed requirements for the digital systems and media that must be used in connection with the digital general meeting pursuant to subsection 1. At a digital general meeting, the board of directors must ensure that the general meeting is conducted in a satisfactory manner, including that the other provisions of the articles of association regarding the conduct of the general meeting are observed. The system used must be set up in such a way as to ensure safe participation and settlement, taking into account the members' right to express themselves and vote at the general meeting.
PCS. 4. The board must inform the association's members that a digital general meeting will be held in connection with the call to the general meeting.
PCS. 5. The board must inform the association's members about how digital systems must be used in connection with the general meeting. The association's members must also be informed about how to register for the digital general meeting and how they can find information about the procedure at the general meeting.
PCS. 6. The digital system must be able to reliably determine who is participating in the general meeting, so that participation by unauthorized persons is avoided. The system must also ensure the possibility of secret voting."
The board is the association's day-to-day management and represents the association in all matters. The board must consist of a minimum of 4 and up to 7 members, including a chairman and a deputy chairman. Board members are elected at the general meeting for 2 years at a time.
The board constitutes itself immediately after the general meeting and elects a chairman, deputy chairman and a treasurer from among themselves.
Board meetings must be called at the request of a member of the board and chaired by the chairman.
The board has decision-making capacity when more than half of its members are present.
The board's decisions are taken by a simple majority of the meeting board members. In the event of a tie, the Chairman has the casting vote.
To be a board member, it is necessary to attend a minimum of 75% of all meetings spread over a year.
The board determines rules of procedure for the performance of its duties.
The board can set up necessary committees to carry out ongoing or one-off tasks.
A protocol is kept of the negotiations at the board meetings, which is signed by all board members.
Eligible for the board are members who are 18 years of age and have the right to vote, cf. § 9.
The association's financial year is the calendar year. The board must submit an annual report for the previous year to the auditor before 31 January. The annual report is submitted to the ordinary general meeting for approval and must be endorsed and signed by the auditor. The annual report is sent to the association's members together with the notice of the ordinary general meeting.
At the ordinary general meeting, an auditor and a deputy auditor are elected for one year at a time. Every year in February, the auditor must review the annual report and ensure that the stocks are present. The form of audit is an accounting audit, and the annual report is provided with an endorsement. The auditor has access to inspect accounts and stocks at any time.
The association is signed by the chairman. However, in the case of financial dispositions over DKK 0, the signature of the chairman and treasurer of the association is required. Borrowing of more than DKK 0 is approved by the general meeting. The members of the association do not have any personal liability for the obligations incumbent on the association.
Amendments to the articles of association can be made at any general meeting when at least two-thirds of the votes cast at the general meeting are in favor of the proposal.
A decision on the association's dissolution can only be taken at an extraordinary general meeting specially convened for this purpose. In order for this to be able to make decisions, at least two-thirds of the association's voting members are required to be present. In order for the proposal to be adopted, it is required that at least three quarters of the votes cast are in favor of the proposal. If such a majority is achieved at a general meeting that does not have the capacity to make a decision, a new general meeting is called, where decisions can be made with the above-mentioned majority, regardless of the number of voting members present. At the general meeting, a decision must be made at the same time as to which non-profit/charitable purposes, the association's assets, including any immovable property and movable property, must be accessed.